Best artist booking software in 2026: 8 platforms compared
Niek Hagen
Founder
This guide compares the eight artist booking platforms agencies actually shortlist in 2026, in Europe and the US: Artistu, SystemOne, Stagent, ABOSS, Gigwell, Overture, Prism.fm and Master Tour. Every price and feature comes from the vendor's own website as of October 2026. Where a vendor does not publish something, I say so instead of guessing.
A disclosure up front: I built Artistu, one of the eight. I have tried to write the comparison I would want to read as a buyer, including the things to watch out for in ours.
The short answer
If you only read one section, read this one. The right tool depends mostly on where you are based, how big your team is and how you want to pay.
- You are a European agency of any size and want one predictable price: Artistu.
- You are an established European agency that wants maximum configurability: SystemOne.
- You are a solo artist or a DJ agency with up to 50 artists: Stagent or Artistu.
- You are a small electronic agency that lives in the calendar: ABOSS or Artistu.
- You are a US agency that relies on venue data and ticket counts: Gigwell.
- You are a classical or UK agency happy with annual billing: Overture.
- You are a venue or promoter: Prism.fm.
- You manage production tours with crews: Master Tour, next to your booking tool.
The rest of this guide shows the evidence: a feature table, real prices for teams of different sizes, a closer look at each platform and what to check before you sign.
The eight platforms at a glance
Swipe to see all seven platforms →
| Feature | Artistu | SystemOne | Stagent | ABOSS | Gigwell | Overture | Prism.fm |
|---|---|---|---|---|---|---|---|
| Best for | Agencies and managers, any genre | Agencies of all sizes | Artists and DJ agencies | DJ and electronic agencies | US agencies and buyers | Multi-genre and classical | Venues and promoters |
| Published price | €49/mo, whole team | €80/mo + €42 per agent | €129/mo agency plan | €70/mo + €15 per artist | $119/mo for 1 user | £1,040/yr for 2 agents | Not public |
| Free trial | 14 days | Yes | 14 days | Not advertised | Demo only | Demo only | Demo only |
| Built-in e-sign | Yes, audit trail | Yes | Yes, audit trail | Third party, per document | Yes | Dropbox Sign | Not advertised |
| Invoicing | Yes | Yes | Yes | Yes | Payments (FlexPay) | Yes, with Stripe | Deposits and settlements |
| Peppol e-invoicing | Yes | Yes, with credits | Yes | Not advertised | No | No | No |
| Advancing | Yes | Yes | Yes | Yes | Itinerary builder | Itineraries | Not advertised |
| Mobile app | iOS and Android | iOS and Android | iOS and Android | iOS and Android | Agency tier | Artist app | No |
| Interface languages | EN, NL, DE, FR, ES, IT | EN, NL, DE, PT | Not advertised | EN | EN | EN | EN |
| Public API | Yes, plus MCP for AI | Show data API | Yes | Yes, beta | Not advertised | Yes, plus Zapier | Not advertised |
What it really costs per month
Pricing pages are hard to compare because every vendor charges for something different: agents, artists, projects or documents. The chart below puts them on one scale. It assumes an agency with a 20-artist roster and shows the published monthly list price for one, three, five and ten agents. Overture's annual GBP price and Gigwell's USD price are converted to euros at roughly £1 to €1.17 and $1 to €0.86.
1 agent
3 agents
5 agents
10 agents
Two things stand out. Per-agent pricing roughly quadruples between one and ten agents, which is exactly when an agency is growing and can least afford a jump in fixed costs. And ABOSS's per-artist model is cheap for a five-artist roster (€145 per month) but expensive for a large one.
All prices above are for monthly billing. Most vendors give a discount if you pay a year upfront: around 20% at ABOSS, 13% at Master Tour, 10% at SystemOne and 8% on the Stagent Agency plan, and Artistu offers annual billing as well. Overture is the exception: it only bills annually, so its price is already the annual one.
Artistu
Best for: agencies and artist managers in any genre who want everything in one place at a flat price.
Artistu covers the full lifecycle: offers and request forms, a roster calendar with holds and options, contracts with built-in e-signatures and an audit trail, advancing forms promoters fill in themselves, flights and hotels, invoices with Peppol e-invoicing, payment schedules and artist statements. The interface runs in six languages (English, Dutch, German, French, Spanish and Italian), and agreements and invoices follow the language of each booking. It has native iOS and Android apps, a public API and an MCP server, so you can work with your bookings from ChatGPT or Claude.
Strong at: flat pricing for the whole team, the depth of advancing and travel, European invoicing (Peppol, VAT schemes, Kleinunternehmer), and multi-language agencies.
Watch out for: Artistu is younger and smaller than SystemOne or Gigwell. There is no ticketing integration or venue database, and no direct QuickBooks or Xero sync yet; finance teams export or use the API. The trial asks for a card upfront.
Price: Agency plan €49 per month for the whole team and unlimited artists, also billed in US dollars and pounds. Agency Plus at €199 per month adds white-glove migration and priority support. See pricing.
SystemOne
Best for: established European agencies that want a mature, flexible platform and are comfortable with per-agent pricing.
SystemOne, based in Berlin, is one of the most complete agency platforms on the market and claims more than 400 agencies. It covers request forms, availability, contracts with e-sign, financials and advancing, with a mobile app for artists and crew. Peppol e-invoicing went live in 2026.
Strong at: breadth and configurability, a large European customer base, and free artist and crew accounts.
Watch out for: pricing of €80 per month plus €42 per agent, so a five-agent team pays around €290 per month. Peppol sending runs on paid credits. Extra training, template work and custom development are billed hourly. Reviewers on Capterra mention a learning curve and navigation where things are hard to find.
Price: €80 base plus €42 per agent per month, 10% off annually. Compare it in detail: Artistu vs SystemOne.
Stagent
Best for: solo artists and DJ-focused agencies in Europe.
Stagent, from the Netherlands, started with artists and grew into agencies. It has built-in e-sign with an audit trail, invoicing with Peppol, advancing, and iOS and Android apps. Pricing scales with roster size, and team members are unlimited.
Strong at: a clean interface, a 14-day trial without a card, and European invoicing.
Watch out for: the jump from Agency (€129 per month for 10 to 50 artists) to Enterprise (€849 per month) is steep, and the public API sits on the higher tiers. Interface languages beyond English are not advertised.
Price: Solo €49 per month, Agency from €129 per month, Enterprise €849 per month. Compare: Artistu vs Stagent.
ABOSS
Best for: DJ and electronic agencies with a small roster and a calendar-first way of working.
ABOSS, from Amsterdam, has been around since 2014 and has well-known names among its customers. It is calendar-first, with deals, advancing, a solid offline mobile app and unlimited users on the agency plan.
Strong at: a simple, fast calendar, unlimited users, and a mobile app that works offline.
Watch out for: pricing per active artist (€15 per artist on top of €70 base) gets expensive with a large roster. E-signatures run through a third party and are charged per document. Setup and data import are paid extras.
Price: €70 per month plus €15 per active artist, 20% off annually. Compare: Artistu vs ABOSS.
Gigwell
Best for: US agencies that also want venue data and ticket counts.
Gigwell, based in the Los Angeles area, is the best-known booking platform in the US. It combines booking management with Tour IQ (a venue and market database) and Ticket Counts Pro, and handles payments through FlexPay.
Strong at: US market data, ticket count tracking, and an end-to-end flow from request to payment.
Watch out for: per-user pricing that climbs from $119 per month for one user to around $700 for ten, and a setup fee may apply. Reviewers on Capterra mention finicky invoice editing and slow search. There is no Peppol support, which matters if you invoice European promoters.
Price: Agency plan $119 per month for one user, $270 for three, $410 for five and $700 for ten. Tour IQ and Ticket Counts Pro are extra. Compare: Artistu vs Gigwell.
Overture
Best for: UK and international agencies, particularly in classical and multi-genre booking.
Overture is a UK platform with a CRM, custom statuses, availability reports, itineraries, Stripe invoicing and an artist app for iOS, Android and web. Contracts are signed through Dropbox Sign.
Strong at: a long track record with classical agencies, a REST API and Zapier, and setup and training included.
Watch out for: annual billing only, no free trial, and per-agent licences. There is no Peppol support yet.
Price: £1,040 per year including two agents, plus £520 per year per extra agent. Compare: Artistu vs Overture.
Prism.fm
Best for: US venues, promoters and performing arts centers, with agencies as a secondary audience.
Prism.fm, from Austin, is built around offers, holds and settlements from the buyer's side, with ticketing integrations for Eventbrite, See Tickets and Etix.
Strong at: settlements, ticketing data and offer volume. If you are a promoter, this is a serious option.
Watch out for: agency workflows like artist advancing, travel and artist statements are lighter than in agency-first tools. Pricing is not public, and we found no mobile app.
Price: on request.
Master Tour
Best for: tour managers running production tours with crews.
Master Tour by Eventric is not booking software in the agency sense. It is the industry standard for itineraries, day sheets and crew schedules once a tour is booked, with free mobile access for the whole crew. Many agencies use it next to their booking tool. Read more about where the two overlap in our guide to music tour management software.
Strong at: day sheets, crew coordination and offline access on tour.
Watch out for: no contracts, invoicing or booking pipeline. Android users report crashes after updates.
Price: free mobile access, Professional $64.99 per month billed annually, 14-day trial.
Also worth a look
- Booking Pro by YourTempo. A Nashville-based platform popular with US country agencies. $75 per month for one admin plus $25 per extra user.
- Muzeek. Booking and holds for artists, venues and promoters, with Xero and Eventbrite integrations. From $9 per month.
- BandPencil. A UK CRM for function bands, wedding acts and entertainment agencies, from $29 per month.
How to choose: what booking software should do
Artist booking software manages the life of a show from the first inquiry to the final payout. Calendars and contact lists are the easy part. What separates the good tools from the rest is how well they carry one booking through every stage without you retyping it.
- 1
Inquiry
A promoter asks for a date, by email or through a request form on your site.
- 2
Hold or option
You pencil the date in so no one else books the artist.
- 3
Offer and deal
Fee, deal type, deposits and the payment schedule are agreed.
- 4
Contract
An agreement goes out and both sides sign it.
- 5
Advancing
Times, hospitality, tech and contacts are collected from the promoter.
- 6
Travel
Flights, hotels and ground transport are booked and shared.
- 7
Show day
The artist has everything on their phone, offline if needed.
- 8
Invoice and settle
Invoices go out, payments come in and the artist gets paid.
Who needs it? Booking agencies first, from two-person DJ agencies to fifty-agent touring agencies. Artist managers and self-booking artists use the same tools with smaller rosters. Venues and promoters sit on the other side of the deal and are better served by venue-first tools like Prism.fm.
Six things that matter when you compare
Feature lists all look the same after a while. These are the six things that decide whether a tool saves you hours or just moves the spreadsheet into a browser.
1. Holds, options and a calendar you can trust
The calendar is where agents live. You need to see every artist's holds, options and confirmed shows at a glance, spot conflicts before they happen, and share availability with promoters without exposing the rest of your roster.
October 2026
2. Contracts and e-signatures built in
A contract should be generated from the deal you already entered, not retyped. Built-in e-signatures with an audit trail are now the norm. Watch out for tools that rely on a third-party signing service charged per document, since those costs add up quickly at agency volumes.
Agreement #2026-018
SentSignedRequest eSignature
To
Sent to [email protected] · Resend
Performance Agreement
DJ Mosa at Great Blue Open, Ziggo Dome, Amsterdam on Thursday, July 23rd, 2026.
Signature · Julia Veld
Signed on 12 Jul 2026
Countersigned · Northwave Agency
3. Invoicing, payment schedules and e-invoicing
Deposits, balances, commissions and artist payouts are where spreadsheets break. Look for payment schedules that turn into invoices, statements per artist, and multi-currency support if you book internationally.
In Europe, e-invoicing is the new hard requirement. Belgium made Peppol e-invoices mandatory for B2B in January 2026, and Germany, France and Poland are phasing in their own mandates. If you invoice European promoters, check that your booking software sends Peppol invoices itself rather than through a paid bridge.
Performance name
Total
Status
2026-0042
Great Blue Open
New Customer B.V.
06-08-2026
$3,000.00
SentPaid2026-0041
Club tour, winter
Paradiso
04-08-2026
$2,250.00
Sent2026-0040
Freedom Festival
Kulturkombinat GmbH
28-07-2026
$8,500.00
Paid2026-0039
Chrome 12
Palais del Vil
12-07-2026
$1,900.00
Overdue4. Advancing that promoters actually fill in
Advancing means collecting set times, hospitality, tech specs and local contacts for every show. The best tools send the promoter a form and drop the answers straight into the booking. The worst ones give you a notes field and leave the chasing to you.
Advancing
In progressCompleteGeneral
4 fields requested from the promoter
Address
De Passage 100, Amsterdam
Technical rider confirmed
Awaiting promoter replystage_plot_v2.pdf · 2 attachmentsTravel and hotels
KL1693 · AMS to LIS · Dep 12:40, Terminal 2, Gate D07
Hotel Casa Amsterdam · 2 twin rooms · Check-in 22 Jul, 15:00
Shared with the promoter and DJ Mosa · Powered by Artistu
5. A mobile app for artists and agents
Artists want their itinerary, flights and contacts on their phone, ideally offline. Agents want to check availability and confirm holds from a festival field. Check whether the mobile app is for artists only or for agents too, and whether it is native on both iOS and Android.
Next show
Great Blue Open
Fri, Oct 9 · Berlin
Itinerary
- ✈️LHR-BERThu 14:20
- 🛏️Hotel BerlinThu 17:00
- 🎙️ShowFri 21:30
- ✈️BER-LHRSat 11:45
Assets
6. Languages, currencies and how you are billed
If your team or your artists work in more than one language, check the interface languages, not only the contract templates. Then look hard at the pricing model. Per-agent pricing punishes growing teams, per-artist pricing punishes big rosters, and flat pricing is the most predictable. The booking agency software page goes deeper into what agencies of different sizes need.
Costs the pricing pages leave out
The monthly price is rarely the full cost. Before you sign, ask every vendor about:
- Onboarding and migration. Several vendors charge for setup, imports or extra training by the hour.
- E-signatures. Third-party signing is often charged per document.
- E-invoicing. Peppol sending can run on credits rather than being included.
- Payment processing. Built-in payment flows usually carry a percentage fee per transaction.
- Growth. Model the price at your team and roster size two years from now, not today.
How to decide
The best way to decide is to take one real booking from inquiry to invoice in two or three trials. You learn more from that one booking than from any comparison table, including this one. If Artistu is on your shortlist, you can start a 14-day trial, and if you are moving from another tool, the Agency Plus plan includes a full data migration.
Frequently asked questions
What is the best artist booking software for a small agency?
For a small agency the deciding factor is usually price per agent. Tools priced per seat, like SystemOne, Overture and Gigwell, get expensive as soon as you add a second or third agent. Flat-priced tools like Artistu (€49 per month for the whole team) or Stagent (priced by roster size) keep the cost predictable while you grow.
Is there free artist booking software?
Not for agencies in any meaningful way. Muzeek has a free Lite plan and Master Tour is free for crew on mobile, but contracts, invoicing and multi-artist calendars sit behind paid plans everywhere. Most tools offer a 14-day free trial instead, including Artistu, Stagent, Master Tour and BandPencil.
Do I need separate tour management software?
Only if you run large production tours with crews and day sheets, where Master Tour is the industry standard. For an agency advancing shows and booking travel for its artists, the advancing and itinerary features in Artistu, SystemOne, Stagent or ABOSS are usually enough.
Which artist booking software supports Peppol e-invoicing?
Artistu, SystemOne and Stagent send Peppol e-invoices natively. That matters in Belgium, where B2B e-invoicing has been mandatory since January 2026, and e-invoicing mandates are coming in Germany, France and Poland. US-focused tools like Gigwell and Prism.fm do not support Peppol.
How much does artist booking software cost?
For a five-agent agency with a 20-artist roster, published list prices range from €49 per month (Artistu) to around €290 (SystemOne), €370 (ABOSS, priced per artist) and $410 (Gigwell, priced per user). Prism.fm only quotes on request. Always check onboarding fees and per-document e-sign or e-invoice credits, which most comparison pages leave out.
What is the best booking software for US agencies?
US agencies tend to look at Gigwell, Prism.fm and Booking Pro by YourTempo first, mainly because they are based in the US. The Gigwell agency plan starts at $119 per month for one user, Booking Pro at $75, and Prism.fm quotes on request. If you want a flat price for the whole team, Artistu bills in US dollars and has a 14-day trial, and Master Tour covers the tour management side.